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Loving Swans by Srinidhi Iyer

ActonArt Policies

TRIMESTERS

2018-19 TRIMESTER SCHEDULE — Drawing classes and Fine Arts curriculum span the entire school year. Classes meet once a week and are ongoing from September 5, 2018 through June 16, 2019, followed by a summer program. The Academic School Year is divided into three 12-week trimesters. Consistent participation is encouraged to maximize artistic skill building and confidence. Full trimester tuition and $30 non-refundable Annual Registration/Portfolio Fee ($20 if first class is on or after 3/21/19) and a completed registration form are required to hold student’s place in class. Students may enroll at any time during the year if there is availability.

FALL TRIMESTER: 12 Classes - Wednesday, September 5 through Saturday, December 1
WINTER TRIMESTER: 12 Classes - December 3 through March 17
SPRING TRIMESTER: 12 Classes - March 19 through June 16 (last Sat. class is 6/23)
SUMMER SESSIONS
- to be announced

FALL REGISTRATION begins on August 1st each summer and every spot in all classes is open for registration. ActonArt does not provide any guaranteed placement for former/current students during the Fall trimester registration period.

During the WINTER AND SPRING registration periods student who are currently attending classes are guaranteed placement in those same classes if they choose to continue in class. A re-registration period will begin approximately one week prior to classes opening to new students giving current students time to commit for the next trimester. Once the re-registration period ends classes are opened to new students and all remaining spots may be filled. Students who fail to re-register during the guaranteed period may lose their place in class.

SUMMER SESSIONS
, like the Fall trimester, are fully open to anyone and no placements are guaranteed to former/current students.
 

TUITION, DISCOUNTS & REFUNDS

Upon submitting the registration online you will be emailed a receipt confirmation which contains a copy of the class information you submitted. THIS PAGE DETAILS TUITION DUE FOR ALL CLASSES. You can use our Tuition Calculator to figure out total tuition due including pro-rating, discounts and registration fees. IF YOU STILL HAVE QUESTIONS please email us or call 978-266-1600. If there is any problem placing a student in the requested class we will contact you soon after we receive your registration. We will confirm all students approximately 3 to 5 days before classes begin. It is not possible to do this earlier because we routinely have to shift students around to accommodate change-of-class requests, other program conflicts, etc.

Since ActonArt does not accept credit card payments we will hold your registration while waiting to receive payment. Online registration is time/dated and WILL TEMPORARILY SECURE a student's place in class in the order of receipt. Fall class payment is due within 7 calendar days of registration and no later than the first class if less than a week remains before the first class. It can be sent via U.S. Postal Service (see address below) or hand-delivered to the studio as a check or cash payment. Upon receipt of payment we will complete your registration. Pending registrations NOT PAID within 7 days (or prior to the first class if less than 7 days remain) may be canceled. Please call us at 978-266-1600 if you have any questions. We will contact you if there are any questions or problems with your registration request.


Tuition —2018/2019 trimester tuition rates are indicated on the Tuition page or the Summer tuition page. Tuition and registration forms are due no later than 7 calendar days after registration is submitted and may be personally delivered to the studio or mailed to: ActonArt, P.O. Box 2743, Acton, MA 01720

Late Tuition Payments —Since we do not accept credit cards we give families a full week to send payment by mail, or if preferred, to deliver it directly to the studio. Once tuition is past due an additional Late Fee charge of $25 may be required to complete your registration.

Discounts — Discounts are available for families with multiple students, home-schoolers and senior citizens. Discounts are available only on full trimester, or complete class series. Discounts cannot be applied to any pro-rated classes.
 
Refunds & withdrawals — ActonArt does not provide tuition refunds for classes missed by students, or as a result of student withdrawal. Refunds will be granted only when a class/program is cancelled by the school and not rescheduled, or if a student registration that includes the tuition payment is received for a class which is full.

ADDITIONAL FEES

Returned check fee — Tuition paid via checking accounts with insufficient funds will require a fee equal to the fees we incur from our bank.

 

CLASS CHANGE REQUESTS & WITHDRAWALS

Class Change Requests — Families may request a class change for any reason. If we are able to place their student as requested we will do so. There is no charge for a single class change per trimester. Any additional class change requests in a trimester may incur a charge of $25.
 

TRIMESTER WITHDRAWALS - Students who withdraw from classes prior to a trimester class start date will be refunded tuition according to the following schedule:
  • 100% refund minus reg. fee if written notice of withdrawal is given more than two weeks prior to class start date;
  • 50% refund minus reg. fee if written notice of withdrawal is given between 1 to 14 days prior to class start date;
  • 0% refund if written notice of withdrawal is provided on or after the class start date.
  • Full refunds may be offered if the withdrawal vacancy can be filled immediately.

SUMMER CLASS/PROGRAM WITHDRAWALS - There is a $50 non-refundable deposit built into summer tuition. Class/program participants who withdraw prior to June 10, 2018 will receive a tuition refund minus the $50 fee. NO refunds will be provided to participants who withdraw after June 10, 2018.

 

ARRIVALS, DEPARTURES & MISSED CLASSES

 
Arrivals and Departures — ActonArt classes ALWAYS START ON TIME and students need every minute of the class time to work on projects. We must take a strong stand on delivery and pick up of your children at the designated times of the class. It is essential to arrive on time. Late arrivals are disruptive to every other student and penalize them even though they arrived on time. Students who arrive late may be denied admission if the project has already been started.

STUDENTS WHO ARRIVE LATE SHOULD BE ACCOMPANIED BY A PARENT OR GUARDIAN. LATE ARRIVING STUDENTS MAY NOT BE DROPPED OFF AT THE DOOR. EACH STUDIO DOORWAY WILL REMAIN OPEN UNTIL 5 MINUTES PAST THE PUBLISHED START-TIME OF THE CLASS. ONCE THE STUDIO DOORS ARE SHUT NO LATE STUDENTS WILL BE ADMITTED. Students must be picked up promptly at dismissal time. Parents of children age 8 and under should come into the studio at the time of dismissal and accompany their children. We have arranged for a limited number of drop-off /pick-up parking spaces at the rear of our studio building to facilitate a quick transition.

We do not wish to impose inflexible policies on our students or families but the impact from late arrivals is serious enough that we must enforce this consistently. Every week, the first minutes of class are important to introduce the project, explain the learning objectives and teach students how to organize their thinking around the "process" we will follow. To accomplish this the studio environment must stimulate and engage them, allow them to focus without distraction and integrate information about both the drawing and the process. Late arrivals can negate all of these desired results for the entire class. Timely arrivals will go a long way to help us maintain the quality of our classes and give students all their allotted time to finish up projects in class. Please allow adequate time to arrive at the studio on time for the beginning of the class.

Missed Classes & Make-ups
ActonArt does not provide credits or refunds for missed classes.

ActonArt will attempt to provide (1) one class substitution where possible OR (2) one video make-up class per trimester to students who have missed a class, as a courtesy. Most students do not miss any classes during a trimester and a smaller number miss only one.

STUDENTS MAY REQUEST ACCESS TO AN ONLINE VIDEO PROJECT IF ONE IS AVAILABLE. THIS WILL NOT BE THE SAME PROJECT THAT WAS MISSED. OR THE STUDENT MAY ASK TO ATTEND A DIFFERENT CLASS, BUT ONLY DURING THE WEEK OF THE CURRENT LESSON PLAN. (THE MISSED PROJECT MUST BE THE SAME AS THE ONE BEING TAUGHT IN THE SUBSTITUTE CLASS).

IN-STUDIO MAKE-UPS ARE AVAILABLE ONLY IN CLASSES WHICH HAVE OPENINGS DUE TO AN ABSENCE OR ARE NOT FULLY ENROLLED, AND MUST BE IN THE SAME CLASS LEVEL. This is a limited, first-come, first-served arrangement, and once a class is full it is closed for additional make-up students. ALL FULLY ENROLLED CLASSES ARE CLOSED FOR MAKE-UPS.

We have surveyed a number of local organizations and believe that our policy is among the most flexible. Many art or music organizations offering group classes simply state that there are NO make-ups available. ActonArt students MUST receive permission to attend a different class day from school management (not the instructors). Please DO NOT simply show up at a different class. Please submit a make-up request via email to arrange for make-ups.

During the winter trimester, weather conditions may force ActonArt to cancel classes. ActonArt will provide all students who have classes cancelled with make-up classes either in-studio or as online videos. Because those video classes are recordings of the identical project that was missed, there will be a time delay to produce them before they are available to students. Videos will be provided via emailed links even if the trimester has ended and students are not in class when the video becomes available.


STUDENT BEHAVIOR, BATHROOMS & MORE

Student Behavior — ActonArt classes are designed to provide the best possible learning experience for every student. Our standards are high and we constantly measure our performance. To create and maintain this environment we must require appropriate behavior from our students. Any activity which distracts/disrupts other students in the class (including late arrival) is unacceptable. Students will always be given reasonable opportunities to modify unacceptable behavior and remain in a class. However, if students persist with classroom disruptions we have no choice but to remove them. We understand that many children have behavioral and/or learning disabilities which may influence their classroom behavior. The ActonArt experience can greatly benefit these children, and we will always try to be as flexible as possible, however we cannot allow any class to repeatedly be disrupted. Please help us to help your children by reinforcing these classroom requirements. If you have questions or concerns please speak with us.

Class Observation — We strive to create a quiet, non-judgemental, safe environment where students are free to explore and create their art. If you choose to remain at the studio during your child's class you are welcome to wait in our lobby/gallery. Our studios have been designed with windows to provide clear visibility to permit viewing both in and out. Please try to remain discreet, and do not allow siblings or other children to gather at, or peer in during class. If the class is distracted by outside activity we shall have to ask observers to leave.

Bathrooms — The bathrooms at ActonArt are public bathrooms in the hallway directly outside our studios. We encourage all parents to make sure that children use the bathroom prior to class. ActonArt staff cannot accompany any children to the bathroom in the event that they need to use the facilities.